Tipps & Tricks for your bibliography

The various fields in the BibLaTeX-database are explained on the Wikipedia website. Before entering your references in the database, consult the guidelines set down in Editorial Conventions • Bibliographical data.

The cite key, which is used in the TeX documents in connection with the commands \EOAciteauthoryear and \EOAciteyear, must be clearly defined (i.e. it cannot be duplicated). The cite key should not contain any blanks. BibDesk for instance will mark an incorrect or ambiguous cite key in red. Such entries should be corrected immediately.

It is possible to use the EOATeX commands within the bibliographic entries. If the command \EOAgreek{Ἀριστοτέλης} is given for the author, then this will be generated as Ἀριστοτέλης in the bibliography. Chinese characters can be dealt with in the same way. It is also possible to use \EOAup, \EOAdown, \EOAineq and, in limited form, \EOAinline to feature sub- and superscript, as well as equations and small image files.

Multiple authors or editors are separated by and. A multiple authored entry would thus be Harald E. Paslewski and Theo Herkel and Martina Müller.

Additional fields

addendum: For some bibliographic entries, the default fields will not cover all requirments. By adding the field addendum, supplementary information such as translated by Emil Müller may be given.

shorthand: Some publications have no author or institutional affiliation. They are often cited in forms such as Bundesforschungsbericht IV/1992. Bundesdrucksache 123/IX-1922. The default settings will generate the complete title for the text reference. Should you prefer to use an abbreviation instead of the full title, add the shorthand field to the entry so that the abbreviation will appear in the text.

Configuring the sorting order

The Sortkey is important for sorting entries, particularly those using special fonts such as \EOAgreek, \EOAchinese or others. If the author entry is, for example, \EOAgreek{Ἀριστοτέλης}, then Aristotle would be entered into the Sortkey field. In the finished document, the entry would be correctly sorted under A in the bibliography. The Sortkey is useful for a rough sorting of the bibliography, but can lead to unwanted results.

To sort the entries more accurately, there are two more fields available. The field Sortauthor enables the sorting of other author names, but the year is retained. On the other hand, a different year can be entered in the Sortyear field and the author name will remain the same.

Grouping words together

The default settings cause BibLaTeX to invert the author names. The entry Harald Paslewski is thus generated in the bibliography as Paslewski, Harald. For some entries, this automatic inversion needs to be suppressed. For example, the entry Georg-August Universität would be given in the bibliography as Universität, Georg-August. By entering the words in curly brackets, it is possible to group them together so that this entry would be given correctly in the bibliography. This function is also useful for names such as Ludwig von Fredberg. This would be entered as Ludwig {von Fredberg} to force the entry von Fredberg, Ludwig. If necessary, the Sortauthor field must be used for the correct placement. In this case, Fredberg would be entered into the the Sortauthor so that the author appears under F.